Roles and permissions: what each member can do

Every member of the organization has a role. The role is a fixed set of permissions that decides which console pages open, what actions are allowed, and what data the Nightify Business app shows. The role is chosen upon invitation and can be changed at any time by Members of the organization; There are no personalized permissions for individual users.

At a glance

Where to assign: Invite users page (Select the role to assign section) and Role column of Organization members.
Permissions: to assign or change a role you need to Manage members.
The four roles: Administrator (He can manage every aspect of the organization.), Promoter (He can consult the data limited to his own sales channel.), Entry only (He can manage access control without viewing sensitive data.), Limited viewing (He can consult the data in a very limited.).

The four roles in summary

Administrator: has 28 of the 29 permissions. Manages settings, tax data and IBAN, members, events, ticketing and maps, reservations, entrances, marketing, exports, logs and SIAE report; see messages, notifications and statistics. The only permission he does not have is Receive promoter notifications, reserved for promoters.
Promoter: consult events, bookings and their details, statistics, analyses, reports, views and booking metrics; sees Notifications and receives promoter notifications. It has no management permission: it does not modify events, tickets or reservations, it does not scan entrances and it does not see Messages. On the bookings, customers and event statistics pages, the console only shows him the data of his own sales channel: the filter is applied by the pages themselves, not by the role.
Entry Only: See the organization, events and booking list of each event and manage admissions (app scanner and console scan tools). Designed for door staff.
Limited view: sees the organization and events and can manage entries, without access to the booking list or participant data. Designed for occasional collaborators.

Complete table of permissions

Permission	Administrator	Promoter	Entry only	Limited view
View organization	Yes	Yes	Yes	Yes
View organization messages	Yes	No	No	No
View organization notifications	Yes	Yes	No	No
Receive organization notifications	Yes	No	No	No
Receive promoter notifications	No	Yes	No	No
Manage members	Yes	No	No	No
Manage settings	Yes	No	No	No
Access settings	Yes	No	No	No
View organization statistics	Yes	No	No	No
View organization reservations	Yes	Yes	No	No
View organization booking details	Yes	Yes	No	No
View upcoming event reservations	Yes	Yes	No	No
Manage tax data	Yes	No	No	No
Access tax data	Yes	No	No	No
View events	Yes	Yes	Yes	Yes
Manage events	Yes	No	No	No
View event statistics	Yes	Yes	No	No
View event analysis	Yes	Yes	No	No
View event report	Yes	Yes	No	No
View SIAE event report	Yes	No	No	No
View event views	Yes	Yes	No	No
View event reservations	Yes	Yes	Yes	No
View event booking metrics	Yes	Yes	No	No
Manage ticketing	Yes	No	No	No
Manage event bookings	Yes	No	No	No
Manage event marketing	Yes	No	No	No
Manage access and entrances	Yes	No	Yes	Yes
Export event data	Yes	No	No	No
Consult event log	Yes	No	No	No

What each permission group controls

Permission	What unlocks
Manage members	Invite users, change role, Remove member and Cancel invitation button in Organization members.
Manage settings + Access settings	Opening and saving Organizer settings; both are needed.
Access tax data + Manage tax data	Organizer tax settings page (holder, IBAN).
Manage events	Create the draft with Create event, Event page and Publish, Duplicate, Pause publication / Enable publication, Delete draft steps.
Manage ticketing	Step Add tickets and Modify seat map (entry tickets, capacity, maps).
Manage event marketing	Event promotion entry in the console, Promote event page and Event promotion card in the console home.
View organization messages / View organization notifications	Messages and Notifications pages of the console and Messages tab of the app.
View organization reservation details	Console customer page.
View organization statistics	Your numbers section in the console home.
Manage access and entry	App scanners (Check-in on iPhone, QR Scan on Android) and console scan tools.
Export event data, Consult event log, View SIAE event report	Exports, Change history tab and SIAE report tab of the event dashboard.

What they see in the console and in the app

In the console menu only some items are hidden based on permission: customers (View organization booking details), Messages (View organization messages), Notifications (View organization notifications), Event promotion and Promote event (Manage event marketing). All other entries remain visible to every member: when opening a page without the necessary permission, Your user does not have access to this resource.
In the Nightify Business app all roles have access to the organization choice, the Events tab and the Profile tab; the scanner tab is Check-in on iPhone and QR Scan on Android. The Messages tab appears only if the role in the selected organization has View organization messages or View organization notifications.
A Promoter sees the Messages tab of the app (thanks to notifications) but does not see the Messages page in the console; cannot scan entrances because it does not have Manage accesses and entrances.

Special cases

The last Administrator. Cannot be removed or moved to another role: appears You cannot remove the last administrator of the organization. Only an administrator of the Nightify platform can force the operation.
Same person in multiple organizations. The role applies to the single organization: you can be Administrator in one and Promoter in another.
An additional permit is needed for a Promoter or door staff. It is not possible to add individual permits: the only option is to assign a broader role.

Rules and limits

Permissions are assigned only via role; the four roles and their permissions are fixed.
Each organization must always have at least one Administrator.
The role applies to all surfaces (web console, iPhone and Android apps) with the same rules.

Invite collaborators and assign roles
Change roles, remove a member, or cancel an invitation
The organization console
Organizational messages and notifications